Bookeo Integration

Bookeo integration for Buzzshot allows players to pre-register online before they arrive to play your games. The booking player's information will be collected and if you have a waiver the player will be asked to agree to it. The booking player will then be asked to invite other players by giving their email addresses. Each invited player will then receive an email asking them to pre-register as well.

Setting up

  1. Before connecting your booking system please double-check that the your timezone is set correctly in your Buzzshot account (this helps ensure booking times will sync correctly when you do connect your booking system).
  2. Connect the Bookeo integration by going to the Integration section in the admin settings and clicking "Connect" for Bookeo. You'll be asked to authorize Buzzshot to access your Bookeo account.
  3. Set up mappings for your rooms on Bookeo and Buzzshot. After connecting Bookeo you'll be asked to match up rooms, select a Buzzshot room for each Bookeo product. If you add rooms to Buzzshot or products to Bookeo you'll need to revisit this page in the future.
  4. Edit the invite emails sent out by going to the Emails section in the admin settings. You'll want to edit the "Admin to Player invite" email (sent to the player who booked) and "Player to Player invite" email (sent to players that the booking player invites).

Note: If you happen to encounter a Bookeo notification that says "You have already installed this application" it likely means that you have used Bookeo at some point in the past and that old/previous connection is still saved on your bookeo account. This video will help you.

Testing it works

Once connected, your booking system will notify Buzzshot of any new bookings made via your website, and a group will be created automatically in Buzzshot against the correct date, room and timeslot and the bookers name will be added as player one. To ensure your integration is working exactly as you expect we recommend you make a test PAID booking via your own website. If everything is working correctly your test booking will appear in Buzzshot as expected and you as the booker will get to experience exactly what your customers will.

Note: Any bookings made before the integration was connected won't appear in Buzzshot automatically because your booking system has not told Buzzshot about them. However, whenever a booking is cancelled or updated in your booking system, it will then appear/refresh in Buzzshot. If you wish to get existing bookings into Buzzshot the easiest way is to update them in your booking system.

Finding pre-registered teams

Teams who have pre-registered will show up in the Buzzshot app with their details already present, tap on a team to open the team edit screen and allow other players not already present to add themselves. By default the Buzzshot app will not show teams booked in for future days but you can turn this on from the side menu.

Multiple bookings for one team

If you often have multiple bookings for each team then let us know. We can set things up to automatically merge teams playing the same room at the same time.

Any questions or feedback are gratefully received. Please use the message button on the bottom right of the screen or the "Help & Support" option within the app. Or feel free to email or call.

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